(plus planning guidance up to 6 months out!)
This package is for the couple that wants to handle all of the planning details themselves, wouldn't mind a guide along the way and doesn’t want to worry about details on the wedding day. This package includes 10 hours of day-of support (One Senior Planner and 1 Assistant or Intern), 1 hr. rehearsal ceremony support, 2 hr. venue walk-through (a month out), plus 10 hours of support assistance before the event. Included in the 10 hours are four, one hour wedding planning tracker meetings (2 additional tracking meetings for free-savings of $120), time to review contracts, create floor plans, coordinating arrival and load-in and load out times with vendors and problem solve and answer questions throughout your planning. Total Price: $2,440.
This package includes a 25% discount off of Carlson Craft invitations, thank you cards and accessories or a 25% discount off of minted invitations as well as discounts with tux & suit companies like theblacktux and knotty tie. We also provide you access to our approved vendor list which is a coveted list of vendors that we prefer to work with and have relationships with. We don't refer anyone we haven't worked with personally.
Time needed: Please book us a minimum of 2 months before your wedding. We have reception only packages (Level 6) and Ceremony only (Level 8) packages listed below (those do not include any pre-planning work, which we discourage). If your venue does not require a walk-through (we highly recommend one), Level 1 pricing without the walk-through is $2,140.
(plus 7-12 months of guidance and support)
Level 2 includes all of the above but starts 7-12 months out and includes 8 tracking meetings (2 additional tracking meetings are free-savings of $120, for a total of 10 tracking meetings). Total Price: $2,560. Level 2 with no walk-through is $2,260.
We normally don't sign contracts more than a year out since couples may not be settled at a location at that point. If you need our assistance finding and confirming a venue, you'll be looking at add-on services located here. We can customize any package with add on services if those are needed/requested.
Level 6- Reception Only
This package includes set-up, decoration and oversight as pertains to the reception only. This package is for the couple that may already have a coordinator at their ceremony location or is not having a traditional ceremony and will not need a ceremony coordinator. In this package we provide 8 hours of reception assistance for a Senior Planner and an Assistant or Intern (5 hours for the reception, 2 for set-up, 1 for break-down), 2 hour venue walk-through (a month before the event), 1 hour to develop your schedule of events, 1 hour for vendor confirmations, 1 hour of contract review, and 1 hour of coordination time to meet with you to talk about what you’d like to see happen for the day. Price: $1,440 with walk through or $1,140 without venue walk-through. No pre-wedding coordination is provided with this package. Reception only package price applies to any wedding in the DC Metro area, any weddings outside of this area may incur additional travel fee or overnight stay. Time needed: Please book us a minimum of 1-2 months before your wedding. We highly encourage any couples only booking a Level 6 to consider a Level 9 package as it will provide you with a tracking sheet and time with a consultant to review and organize your thoughts and plans for the day.*
Certification and Accolades listed on:
Level 7- Ceremony OR Reception Set-up Service
This covers up to 2 hours of day-of set-up service (including travel time). It covers showing up to your reception location, coordinating vendor reception deliveries, ensuring that all of your equipment shows up and is set based on your specifications (pre-event). We use one hour for each of the following a few weeks before: review all event contracts, set-up a delivery schedule, confirm delivery times, and speak to you about where you'd like everything set. This package does not include any service during the ceremony or reception.
For ceremony set-up, we arrive 2 hours before the ceremony to allow for deliveries, assist with decor placement, sign in table set-up, gift table, set-up of aisle runner; flowers or bows on chairs; decoration of arch or chuppah and program and petal placement.
For reception set-up: possible services include: gift table set-up, sign-in table set-up, escort card table set-up or name cards placed at guest's seats, favor table or placement of favors at guest seats; cake or dessert table; sweetheart table; table numbers; minor centerpiece assembly; Items not covered in this package include: table and chair set-up, set-up of flatware and glassware, movement of heavy rental equipment, or take down of tables and chairs. These tasks are normally covered by the venue, rental company or caterer. If your venue or caterer is not completing these tasks, additional assistance will be needed. Client should provide all equipment ready for set-up (including all associated materials for set-up), detailed photos of how the equipment should be set-up to include a map for where the equipment will go. If we need to stay behind to take down ceremony décor, additional charges will apply and will depend on the extent of the take down.
Price for Ceremony OR Reception Set-Up Service: $600 in Northern VA and DC)/For events in Maryland and Western and Southern VA, client will need to provide venue information for a quote as travel time is included in quotes.
Ceremony and Rehearsal Coverage: Do you want to tie the knot on one day and have a more casual reception on a different day (or not have a reception in the area)? This package covers 3.5 of on-site assistance for lead planner and Assistant (1.5 hours for set-up, 1 hour ceremony and 1 hour to breakdown), 1 hr. to confirm vendor delivery times (florist, decorator, and officiant), 1 hr. client meeting time to talk through your vision, and 1 hr. rehearsal and travel time for Lead Planner). What is covered in that time? We are there to set decor items up, assist with accepting and coordinating vendor deliveries, distributing flowers to the bridal party, assistance with organizing the bridal party, and getting you down the aisle before the ceremony. After the ceremony we will stay to move your guests to the cocktail area and move the bridal party back in the space for photos. We will also stay to assist the photographer to place guests in the photos (if there is time), then stay to take decor down (reception assistance or caterer should cover the take down of chairs). If you need assistance scheduling and finding vendors, additional a la carte charges will apply. The coordinator departs after the ceremony is over and any ceremony packing is completed. Hours can also be re-distributed if more time is required for set-up (2 hrs set-up, 1 hour ceremony, and 30 minute take down). This package is for traditional ceremonies that only run one hour, not valid on all day ceremonies, additional charges would apply). If you require that we assist with the break-down of chairs and to wait for a rental company to collect the chairs, additional hourly rates will apply.
Price for Level 8 service: $840 DC and Northern VA/$920 MD and Western and Southern VA
On any day-of coordination package: any wedding held at a community center, Winery, Historic Property, or Private Property (any location that does not have staff included as part of your rental), you will be asked as a separate contract to hire staff to assist with set-up and day of assistance. If you have a caterer that will assist with setting up all the tables and chairs as part of your contract and location staff that will set up chairs for the ceremony, this requirement may not be necessary (but this cannot be assumed, as some caterers do not provide set-up services).
If the event location is located more than 35 miles one way from EDE (Chantilly, VA), an overnight stay will be required.
Special offer: If you book a smaller level package and in working with us decide you can't do without us (as most couples find!), all monies paid for any smaller level package automatically goes toward any higher level package you elect to contract. For example, if you book a Level 6 reception only and decide you really do need us for the ceremony after all, then you can increase to a Level 1 package and everything you have paid to date gets moved to the higher level package and you pay the difference. It's that simple!