This covers up to 2 hours of day-of set-up service (including travel time). It covers showing up to your reception location, coordinating vendor reception deliveries, ensuring that all of your equipment shows up and is set based on your specifications (pre-event). We use one hour for each of the following a few weeks before: review all event contracts, set-up a delivery schedule, confirm delivery times, and speak to you about where you'd like everything set. This package does not include any service during the ceremony or reception.

For ceremony set-up, we arrive 2 hours before the ceremony to allow for deliveries, assist with decor placement, sign in table set-up, gift table, set-up of aisle runner; flowers or bows on chairs; decoration of arch or chuppah and program and petal placement.

 

For reception set-up: possible services include: gift table set-up, sign-in table set-up, escort card table set-up or name cards placed at guest's seats, favor table or placement of favors at guest seats; cake or dessert table; sweetheart table; table numbers; minor centerpiece assembly;  Items not covered in this package include: table and chair set-up, set-up of flatware and glassware, movement of heavy rental equipment, or take down of tables and chairs. These tasks are normally covered by the venue, rental company or caterer. If your venue or caterer is not completing these tasks, additional assistance will be needed. Client should provide all equipment ready for set-up (including all associated materials for set-up), detailed photos of how the equipment should be set-up to include a map for where the equipment will go. If we need to stay behind to take down ceremony décor, additional charges will apply and will depend on the extent of the take down.

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Price for Ceremony OR Reception Set-Up Service: $600 in Northern VA and DC)/For events in Maryland and Western and Southern VA, client will need to provide venue information for a quote as travel time is included in quotes.

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Ceremony and Rehearsal Coverage: Do you want to tie the knot on one day and have a more casual reception on a different day (or not have a reception in the area)? This package covers 3.5 of on-site assistance for lead planner and Assistant (1.5 hours for set-up, 1 hour ceremony and 1 hour to breakdown), 1 hr. to confirm vendor delivery times (florist, decorator, and officiant), 1 hr. client meeting time to talk through your vision, and 1 hr. rehearsal and travel time for Lead Planner). What is covered in that time? We are there to set decor items up, assist with accepting and coordinating vendor deliveries, distributing flowers to the bridal party, assistance with organizing the bridal party, and getting you down the aisle before the ceremony. After the ceremony we will stay to move your guests to the cocktail area and move the bridal party back in the space for photos. We will also stay to assist the photographer to place guests in the photos (if there is time), then stay to take decor down (reception assistance or caterer should cover the take down of chairs). If you need assistance scheduling and finding vendors, additional a la carte charges will apply. The coordinator departs after the ceremony is over and any ceremony packing is completed. Hours can also be re-distributed if more time is required for set-up (2 hrs set-up, 1 hour ceremony, and 30 minute take down). This package is for traditional ceremonies that only run one hour, not valid on all day ceremonies, additional charges would apply). If you require that we assist with the break-down of chairs and to wait for a rental company to collect the chairs, additional hourly rates will apply.

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Price for Level 8 service: $840 DC and Northern VA/$920 MD and Western and Southern VA

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On any day-of coordination package: any wedding held at a community center, Winery, Historic Property, or Private Property (any location that does not have staff included as part of your rental), you will be asked as a separate contract to hire staff to assist with set-up and day of assistance. If you have a caterer that will assist with setting up all the tables and chairs as part of your contract and location staff that will set up chairs for the ceremony, this requirement may not be necessary (but this cannot be assumed, as some caterers do not provide set-up services). 

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If the event location is located more than 35 miles one way from EDE (Chantilly, VA), an overnight stay will be required.

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Special offer: If you book a smaller level package and in working with us decide you can't do without us (as most couples find!), all monies paid for any smaller level package automatically goes toward any higher level package you elect to contract. For example, if you book a Level 6 reception only and decide you really do need us for the ceremony after all, then you can increase to a Level 1 package and everything you have paid to date gets moved to the higher level package and you pay the difference. It's that simple! 

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